Privacy Commitment

1. Your Privacy

Lovorda is an online recruitment platform with a transparent and verifiable peer-to-peer referral-system on which professionals who want to ensure they don't miss out on new career opportunities - whether they are candidates for employment, actively pursuing new career opportunities, or simply exploring them - can choose to make themselves visible for potential employers that use the platform in search for suitable candidates for recruitment.

You have joined Lovorda to ensure You don't miss out on new career opportunities, by adhering toOur Terms of Use and accepting this Our Privacy Commitment to You, through this Tick-the-box Agreement.

2. The Purpose of Our processing of Your personal data

To enable Us to provide You with the service of matching Your profile against the Employers’ requests and wishes on candidate profiles as well as matching recommendations and referrals to the relevant Employers, all to connect you with potential Employers to ensure that You don't miss out on exciting career opportunities We must share Your relevant personal data with these potential Employers.

You, which means Your personal data, are what We promote and match against the Employers’ specifications. This means that the legal basis for Our processing of Your data is Your explicit Consentwhen You adhere to Our Terms of Use and accepting this Our Privacy Commitment to You, through this Tick-the-box Agreement and Performance of Our Contractual Obligations to You.

We reserve the right and ask for Your explicit Consent to verify the validity of the statements submitted by You and Recommenders for the purpose of maintaining the integrity of the Service. You give your Consent by agreeing to Our Terms of Use and accepting thisOur Privacy Commitment to You, through this Tick-the-box Agreement.

3. Our Commitment to You

Lovorda Commits to ensure:
Integrity, confidentiality and security
Of all Your data in compliance with the law and Your privacy

We will only use Your personal data for the Service. We will never sell Your personal data.

This information outlines Your rights and the conditions under which Your personal data is collected, processed, stored, and archived. We want to ensure that You are fully informed and protected. If this policy is modified, we will promptly notify You by email about any significant changes. The revised version will take effect as soon as it is posted on our website, ensuring that You are always up-to-date with how your data is handled.

We want to ensure that You feel informed and secure about how our service works and how Your data is handled and protected. If You have any questions or comments, please do not hesitate to contact Us at the provided contact details. We are here to help You.

4. We will process the following personal data

We ensure that only relevant and strictly necessary information is processed.

Personal Data shared with us by You and basis of processing:

Identifying data for the purpose of verifying Your identity and maintaining data security and protection. [Basis: Pre-contractual measures and Our Legitimate interest]
IP-address, Usernames and Passwords, log-in history
Data relating to your identity [Basis: Consent and Performance of Our Contractual Obligations to You]:
Surname, first name, address, date of birth, gender, photo, telephone number, e-mail address
Data relating to the monitoring of Your career and performance assessment submitted by You as part of Your Profile creation and maintenance [Basis: Consent and Performance of Our Contractual Obligations to You]:
Diplomas and certificates, training courses, assessment of your knowledge, academical skills, CV,…
Communications Data from Your interaction on the Platform [Basis: Consent and Performance of Our Contractual Obligations to You]:
Emails, Chat Logs, Chat messages (free text)
Data required for Referral bonus payments [Basis: Performance of Our Contractual Obligations to You]:
Bank details
Mandatory records [Basis: Legal Obligations]:
Book-keeping information regarding Referral bonus payments, and transactional information regarding successful hires.

Personal Data collected from other sources:

Data relating to recommendations, referrals and appraisals submitted by others [Basis: Consent and Performance of Our Contractual Obligations to You]:
Recommendations, referrals and appraisals regarding You submitted by Recommenders
Data relating to the monitoring of Your career and performance assessment verified by external sources [Basis: Consent and Our Legitimate interest]:
Badges and certificates of diplomas, training courses, assessments…
Mandatory records [Basis: Legal Obligations]:
Book-keeping information regarding Referral bonus payments, and transactional information regarding successful hires.

5. Who we will share Your personal data with

The potential Employers
The Employers are contractually obligated to use the data only for the intended purposes specified by us in a mutual Data Sharing Agreement.

Our Service Providers
We use service providers, acting on Our behalf, who may have access to Your personal data, in particular:
IT service providers, notably for the purposes of IT maintenance, IT access management, IT problem management and data hosting;
SaaS-providers of applications required for the Service to function smoothly, customer support ticketing and digital marketing.

The service providers are contractually obligated to use the data only in ways and for purposes specified by us as the Controller.

Please note that We only share Your personal data with recipients who have a legitimate need to access it.

Some of our service providers are located outside the European Economic Area. In the event of international transfers, We ensure that these transfers are secure and backed up by adequate guarantees, in particular by the conclusion of European Commission standard contractual clauses and by appropriate security measures.

6. How long we will keep your data

Your data is kept for the period necessary to meet the purposes for which it was collected. Longer retention periods may be determined in order to:
- ensure compliance with the legal and regulatory obligations to which We are subject;
- to defend Our rights and for the purposes of current or anticipated legal proceedings;

This means that your data will generally be retained for the duration of your contract, along with any additional time required to meet legal obligations.

7. Your Privacy Rights

In accordance with regulations on the protection of personal data, you have the following rights:

Right of access: You can access the information we hold about you and obtain a copy.
Right of rectification: You can have inaccurate data about yourself modified, completed, updated, or deleted.
Right to object: You may object to us processing your data unless there are compelling legitimate grounds for us to do so.
Right to erasure: You may request that we erase data concerning you within the limits of the conditions of Article 17 of the GDPR.
Right to data portability: You can retrieve your data and transfer it to another organization or for personal use.
Right to restrict processing: You can request the limitation of the processing of your data under certain conditions.

8. How You exercise your rights

You can exercise Your rights by reaching out to us on
dataprotection@lovorda.com

We are here to help, but If you consider that Our reply is unsatisfactory, or if You believe that the processing of Your data does not comply with legal and regulatory provisions, You may refer the matter to the competent supervisory authority. Please click on this link for the relevant contact details for the supervisory authority in your jurisdiction:
https://www.edpb.europa.eu/about-edpb/about-edpb/members_en

9. How We keep Your data Safe

1.Data Encryption: We encrypt data in transit and at rest to protect it from unauthorized access or breaches. Encryption helps ensure that even if data is intercepted, it remains unreadable without the correct decryption key.
2. Access Controls: We have implemented strict access controls to ensure that only authorized personnel have access to personal data. This includes using strong authentication methods to verify user identity before granting access.
3. Secure Data Storage: We utilize secure servers and environments, and employ technologies like firewalls and antivirus software, to safeguard data from external threats and unauthorized access.
4. Data Backup and Recovery: We have established reliable backup systems and regular testing of recovery procedures to ensure that data can be restored quickly and effectively after a potential data loss event.
5. Regular Security Audits and Penetration Testing: We conduct routine security assessments and penetration testing to identify and mitigate vulnerabilities in the System, ensuring ongoing protection of data against emerging threats.